How and When to Write an RFP

Fairytale Brownies keeps much of its RFP process on a low-key basis. The department head that needs the product contacts a handful of vendors, typically by phone or in person. He describes what he is looking for, briefly discusses what the vendor can supply and asks it to send a proposal.

The catalog intends to put some new baking equipment in place during the spring, after Father’s Day—the last holiday before the winter rush. It began its vendor search last year, so it could begin using the equipment to build staffers’ familiarity.